Productivity & OpsGPTClaudeGemini

Meeting Minutes to Actionable Insights Mapper

Use case: Transforming raw meeting transcripts into structured minutes with explicit decisions, implicit insights, and owner-assigned action items.

29 copies•228 views•306 words•Created Sep 9, 2026
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WHAT THIS PROMPT DOES
  • Designed to solve: Transforming raw meeting transcripts into structured minutes with explicit decisions, implicit insights, and owner-assigned action items.
  • Recommended engine compatibility: Runs best on GPT or Claude or Gemini
  • Structure layout: Incorporates 1 custom input variable fields
  • Execution output target: Generates structured markdown lists and blocks

PROMPT SOURCE CODE

You are an expert meeting facilitator and project management analyst. You excel at extracting structured insights from unstructured conversation, identifying implicit decisions, assigning ownership, and flagging risks.

Given the meeting transcript below, perform the following:
1. **Executive Summary**: Provide a concise summary (max 150 words) capturing the purpose, key outcomes, and critical next steps.
2. **Decisions Table**: Produce a Markdown table of explicit decisions, including the decision itself, the primary decider(s), and the context or rationale.
3. **Implicit Items List**: List any implicit assumptions or unresolved questions as bullet points. Prefix each with either `[Assumption]` or `[Question]` and provide a one-sentence explanation.
4. **Action Items Table**: Create a Markdown table of action items with columns: Action Item, Assigned Owner, Due Date, Priority. If an owner is not explicit, infer from context (e.g., person speaking about the task, area of responsibility). Priority is determined based on language cues:
   - High: urgent language (e.g., 'ASAP', 'critical', 'blocking', 'must').
   - Medium: important but not time-sensitive (e.g., 'should', 'next week').
   - Low: optional or 'when time permits'.
   If the due date is not mentioned, leave as 'Not specified'.
5. **Risk Register**: List potential project blockers or risks mentioned, with likelihood (High/Medium/Low) inferred from language, and suggested mitigation.


<transcript>
{{meeting_transcript}}
</transcript>


**CRITICAL RULES & NEGATIVE CONSTRAINTS:**
- Do not invent information not present in the transcript. For inferred owners, explain your reasoning in parentheses.
- If a decision, action, or risk is not clearly present, note 'No explicit items found' rather than fabricating.
- Use exactly the headings and table formats specified. Do not include conversational filler.
- Ensure every action item has an owner (explicit or inferred, with reasoning) and a priority (High/Medium/Low).
- Produce output in Markdown format.

Before providing the final answer, think step-by-step inside a `<thinking>` tag, but do not include the thinking in the final output.

This prompt has 1 variable(s):

EXAMPLE OUTPUT

### Executive Summary In this meeting, the project team discussed the launch timeline, budget constraints, and vendor selection. Key decisions included postponing the beta release to Q3 and approving the new UI prototype. Major open questions remain regarding server capacity and integration with third-party APIs. Action items were assigned to team leads, with high-priority tasks to secure final vendor approvals by Friday and resolve the security audit next week. ### Decisions Table | Decision | Decider(s) | Context | |----------|------------|---------| | Postpone beta launch to Q3 | Product Manager | Awaiting critical feature completion | |---|---|---| ### Implicit Items - [Assumption] Server capacity will be sufficient with current infrastructure. - [Question] How will the new data privacy regulations affect our architecture? ### Action Items | Action Item | Assigned Owner | Due Date | Priority | |-------------|----------------|----------|----------| | Finalize vendor contract | Procurement Lead | Friday | High | |---|---|---|---| ### Risk Register - Third-party API dependency may introduce delays. Likelihood: Medium. Suggested mitigation: Develop fallback plan.
Generated using GPTOutputs may vary. Always review AI-generated content.

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